1. These Conditions shall govern any contract for the supply of services (“Services”) by Care Choices Limited, registered in England with Company Number 2769567, whose registered office is at Valley Court, Croydon, Near Royston, Hertfordshire, SG8 0HF (“Care Choices”) to any person, firm or company (“Client”).

2. The Client’s purchase order, or the Client’s acceptance of a quotation for Services by Care Choices, constitutes an offer by the Client to purchase the Services specified in it on these Conditions. No offer placed by the Client shall be accepted by Care Choices other than:

(a) by a written acknowledgement issued and executed by Care Choices; or

(b) (if earlier) by Care Choices starting to provide the Services,

when a contract for the supply and purchase of those Services on these Conditions will be established. The Client’s standard terms and conditions (if any) attached to, enclosed with or referred to in any purchase order or other document shall not govern this agreement.

3. It is the Client’s responsibility to check that the entry placed is correct for publication and Care Choices shall not be liable for any error that occurs in the final entry unless the error has been corrected by the Client on the proof supplied. This responsibility extends to repeat entries. Care Choices cannot be held responsible for proof corrections if proofs are returned after the date notified to the Client on the proof. Corrections will be charged for after final copy has been cleared.

4. Advertisements cannot be re-set after proofs have been submitted except on payment of a composing charge.

5. The Client warrants that it has copyright in all copy, artwork and photographs which it supplies to Care Choices and that Care Choices is entitled to use such items and the Client under takes to indemnify Care Choices against any damages, losses, cost and expenses arising from any claims by third parties against Care Choices as a result of Care Choices using such items.

6. Copy, artwork and photographs are subject to Care Choices’ approval. Care Choices reserve the right to cancel or suspend any entry or series of entries at any time prior to publication or fulfilment of the Services, at its discretion.

7. Care Choices, while endeavouring to ensure that entries shall appear in accordance with the relevant order, will not be held liable for any loss of profits; loss of business; depletion of goodwill and/or similar losses; loss of anticipated savings; or for any special, indirect, consequential or pure economic loss, costs, damages, charges or expenses arising from the failure of an entry to appear or due to any cause whatsoever. Other than for personal injury or death caused by negligence, or any other liability which cannot be limited by applicable law, Care Choices’ total liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise arising in connection with the performance or contemplated performance of this agreement or the Services shall be limited to the price paid by the Client for the entry or the relevant Services.

8. All entries are accepted on the condition that the Client warrants that the entry does not contravene the Consumer Protection Act 1987, the Sex Discrimination Act 1975 or the Race Relations Act 1976, as amended.

9. Whilst every care is taken in the compilation of the publication or the provision of the Services, Care Choices cannot accept responsibility for any inaccuracies or changes to publications after going to press.

10. The acceptance of an order does not confer the right to renew the terms of entry in following editions / years.

11. In the event of transfer of ownership of an establishment, the Client is required to notify Care Choices immediately it becomes aware that such transfer of ownership is likely to take place. The liabilities arising under this contract are not transferable in the event of a change of ownership of the Client’s establishment without the prior written consent of Care Choices.

12. The Client accepts that accounts rendered under these Conditions are strictly paid within fourteen days of the date of invoice, unless otherwise indicated in the order confirmation. Care Choices may, in its absolute discretion, agree that payment for the Services may be made in instalments. In such event:

(a) an administration fee of £8 shall be payable by the Client in addition to the fee for the Services; and

(b) the amounts payable on each instalment, the number of instalments and the due dates on which each instalment is payable shall be set out in the order confirmation. If this is not specified in the order confirmation, then payment shall be due in one lump sum within fourteen days of the date of invoice.

If the Client fails to pay any instalment on the due date for such instalment, the total amount outstanding and due from the Client at that time shall immediately become payable in full (together with any default interest thereon) within 14 days of such due date.

13. If payment is made in full within fourteen days of the date of the invoice, Care Choices may, in its absolute discretion, allow a discount off the published rate, net of VAT. For the avoidance of doubt, VAT shall be payable on top of the rate for the Services.

14. Payment is to be made to Care Choices Limited, Valley Court, Croydon, Near Royston, Hertfordshire, SG8 0HF or by Banker’s Order or BACS payment directly to Care Choices’ bank account. Cheques should be made payable to Care Choices Limited.

15. Without prejudice to any other right or remedy that it may have, if the Client fails to pay Care Choices on the due date (or relevant due date in the case of payment by instalments) as specified in the order confirmation, Care Choices may:

(a) claim interest on all sums due by the Client to Care Choices (including any administration fee(s) levied thereon) at the interest rate and fixed sum compensation under the Late Payment of Commercial Debts (Interest) Act 1998 from the due date for payment until payment is made, whether before or after any judgment;

(b) charge a fixed administration fee of £75 in respect of late payment of sums due by the Client to Care Choices; and

(c) suspend all Services until payment has been made in full.

Time for payment shall be of the essence of this agreement.

16. The Client shall have the right to cancel any order in writing to be received at the office of Care Choices within FOURTEEN DAYS of the date of receipt of the order. Thereafter the Client shall not be entitled to cancel in any circumstances. Proof of postage of such cancellation must be provided upon request.

17. No part of any of Care Choices’ publication or Service materials may be copied or reproduced, stored in a retrieval system or transmitted in any form by any means electronic, mechanical or otherwise without the prior written consent of Care Choices.

18. Care Choices expressly reserves the copyright in the layout, design and editorial description of the publication or Service. Advertisements designed by Care Choices cannot be re-used or reproduced in any other publication without the express written permission of Care Choices.

19. The Client is solely responsible for supplying suitable copy to Care Choices prior to the copy deadline date. In the event of Care Choices not receiving suitable copy by the copy deadline date Care Choices reserve the right to prepare and print a display advertisement on behalf of the Client using information which appears in the order and Care Choices will not be responsible for any error or omission arising as a result. The Client is obliged to clear proofs provided by Care Choices within TEN working days. If such approval is not received, Care Choices shall reserve the right to publish the advertisement without recourse to the Client.

20. Any special position specified in an order cannot be guaranteed although Care Choices will endeavour to insert the advertisement in such special position. Any premium paid for special positions will be refunded if the requested positions are not available.

21. Care Choices reserves the right to charge an artwork fee where ready artwork is not supplied and/or where excessive or unreasonable demands are made of the production team.

22. Care Choices reserves the right not to publish a Client’s entry. In this event Care Choices shall inform the Client before the publication date and shall refund in full all monies paid by the Client. The Client shall have no other claim whatsoever against Care Choices, by reason of non-publication.

Event Terms and Conditions

Event Disruption

If the event is cancelled, postponed or has to be abandoned for reason of any Act of God, war, national emergency, civil disturbance, inevitable accident, explosion, fire, storm, labour dispute, strike, lock-out, force majeure, or on the advice of the local authority or emergency services, the non-availability of the exhibition venue of either in whole or partially or from any other cause not within the control of the organisers, the Organiser (Care Choices Ltd) will be under no liability to the exhibitor as the result of the incurrence of any such events.

Space Allocation

Stand space will be allocated by the event organisers. Every endeavour will be made to meet the general wishes of exhibitors with regard to position, without causing unfairness to others. The event organisers reserve the right to reject any proposed entry, or to cancel an entry without being required to give a reason.

Sub-letting

Sub-letting of stand space is not permitted without specific agreement of the Organiser (Care Choices Ltd).

Health & Safety/Insurance

All exhibitors are to hold full Public Liability cover in respect of all their liabilities. The exhibitor’s attention is drawn to the requirements of the Health and Safety at Work Act 1974 and all subsequent legislation with regard to their duties in connection with their work activities, personnel employed, and members of the public and others who may be affected by their actions.

Fire Precautions

Fire precautions on stands are the responsibility of the exhibitor.

Security

The Organiser (Care Choices Ltd) will not be responsible, under any circumstances, for the safe keeping of equipment etc exhibited or brought into the event by exhibitors.

Fire Exits

Please ensure that you do not obstruct any fire exits at any time. If you do so you will be asked to move anything that is in the way.

Electricity

Any electrical appliance connected to a plug socket must have been tested by a competent person before it is plugged in and energised. The responsibility for ensuring this testing is carried out is that of the sponsor or exhibitor. Extension leads will not be provided by the event organiser.

Smoking

There is a strict no smoking rule throughout the all venues at which our events are held.

Exhibits and Displays

All sponsors’ and exhibitors’ displays/activity must remain in the designated stand space. No screws or similar fixings including sellotape may be used in any part of the exhibition building. Should any damage occur, the sponsor or exhibitor responsible will be liable for any repair charges incurred.

Refuse Disposal and Packing Materials

All sponsors and exhibitors are responsible for disposing of their own refuse and ensuring that no build-up of waste materials occurs. No storage for packing cases or packing materials is provided within the exhibition room. Any such materials must be removed from the exhibition room before the exhibition opens. Small items can be stored under your table.

Amendments to the event programme

Occasionally we may need to make amendments to our events programme or to our speakers. We reserve the right to do so.

Event mailing and data

The Organiser (Care Choices Ltd) may wish to keep in touch after the event, via phone, post or email. If you do not wish to receive any such communication then please inform us in writing at; 3, Valley Court Offices, Lower Rd, Croydon, Nr Royston SG8 0HF.